CP3

Now that we have explored how Novus3 adds value to your municipality and strives toward building a more functional local government, let’s take a deeper look into how we do it.  When talking systems, it is easy to get lost in the jargon but the following few posts will explore what makes CP3 unique! We will take a closer look at the different system features and modules that CP3 has to offer, allowing you to have a full overview of our services and support tools.

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Over the last few weeks, we have walked in many different shoes, understanding how Novus3 can help your municipality. Using our combination of CP3 and our consultants experiences in municipality processes, we can ensure that you’re enabled to make better strategic decisions with all the data and information at the click of a button. Novus3 together with the bespoke software, CP3 and their consultants, makes all the difference when it comes to :

• Money efficiency (Savings)
• Time efficiency
• Resource multiplication
• Convenience
• Improved customer service
• Risk reduction
• Quality Improvement
• Simplicity
• Enablement

The above are just some of the value adds Novus3 brings to the table. We encourage you to get in touch with us, to understand your needs and customise a package to suit your needs. We’re in the business of making a difference, where and when it matters!

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When a municipality has Novus3 by its side, it will positively impact several processes and outcomes. It means that capital projects will be chosen based on a prioritisation model, ensuring that projects are not implemented on a hap hazard scale but rather through a scientific based approach. This process is transparent and will ensure that money is spent in the right places without any external influences.

What this means for you as a citizen, is your council is being equipped to make strategic decisions with the help of reliable data and support. Using CP3 in your municipality also means that data and knowledge is no longer held by one person but is rather decentralised. Ensuring that your municipality is ALWAYS equipped with the information it needs, in order to make strategic decisions. This will enable the IDP processes, Budget Adjustments and Planning to run smoothly due to the various modules on CP3.

Contact us for more information and we can set up time together to discuss ways in making your municipality run more efficiently and transparent.

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Ward councillors are a representative conduit between the communities they represent and the respective municipal council. One of the main tasks of a ward councillor is to provide feedback from ward meetings to citizens and assist the community to identify needs and priority areas of development.

Through CP3 dashboarding, it is possible for Ward councillors to engage with the approved budget and other capital budgetary metrics in their municipality. In addition to this, Novus3 empowers municipalities to more easily engage with ward councillors in a way that budgets are uncomplicated. This engagement will indirectly strengthen the relationships between ward councillors, the municipality and all citizens based on the fact that information is shared transparently and solutions can be discussed openly.

Contact us for more information and we can set up time together to discuss ways to enable your relationship between council and citizens, using CP3 dashboarding.

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According to the Municipal Finance and Management Act, Municipal managers are to act as accounting officers, which simply means, they are responsible for managing the financial administration of the municipality. Municipal managers have to ensure that resources are used efficiently, proper financial records are kept up to date and standard, and are responsible for and must account for all bank accounts of the municipality.

The multi criteria assessment framework within our prioritisation module, enables a municipal manager to demonstrate evidence based alignment between the administrative and technical priorities.

By implementing CP3, the municipal manager can employ an overview of the monthly service delivery progress, which puts him/her in a position to not only have a defendable budget but also to allocate resources more efficiently with this foresight. With the oversight of this service delivery progress, you are in a position to produce strategic outcomes reporting together with dashboards that present near real time data to your mayor, mayoral committees, executive council and beyond.

Contact us for more information and we can set up time together to discuss ways in making your municipality run more innovatively!

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Local municipalities in South Africa use “Integrated Development Planning” as a method to plan future development in their respective areas. The IDP approach is an approach to planning that involves the entire municipality and its citizens in finding the best solutions to achieve good long-term development. In saying that, it is a requirement for all municipalities have to produce an Integrated Development Plan (IDP) – the single most important strategic document of a municipality.

Using CP3, the IDP office can more easily facilitate, and coordinate the IDP process, from planning to budgeting and beyond. Seeing that it is the single most important strategic process within the municipality, it is imperative for the process to run efficiently. In a single year of using CP3, the number of officials participating in the capital budgeting process increased from 7 to more than 300! Now that is collaboration enabled!

At the heart of its core, Novus3 wants to see your community needs met, through enabling your municipality with the right tools and strategies – ushering all capital needs through the budgeting process through appropriate prioritsation, strategic alignment and implementation monitoring.

Contact us for more information and we can set up time together to discuss ways in enabling your IDP office with CP3.

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The Project Management Office plans, organises and directs the completion of specific projects for the Municipality while ensuring that these projects are on time, on budget and within scope. Project managers report monthly on financial and physical progress made on capital projects; enabling a municipal wide view on progress made towards service delivery. Using both financial tracking and non-financial tracking on CP3, project managers gives insight on all capital expenditure relating to their projects, and all progress related to said expenditure. They are able to see the planned expenditure vs the actual expenditure and this progress can assist in future project scheduling. Using the Dashboard feature in CP3, project managers are able have an excellent overview of their respective projects, giving way to an ongoing barometer of health.

Over a period of two financial years, the physical progress delay for an entire municipality was reduced by more than 15%.

Contact us for more information and we can set up time together to discuss ways in enabling your Project Management Office with the correct tools to ensure all capital projects are on time, on budget and within scope.

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The Engineering Services Department is responsible for amongst others the planning, design, implementation, operations and maintenance of all municipal engineering services. The office of the Director of Engineering services performs an overarching function of directing the individual divisions to plan their business in such a way that it meets the department’s overall goal of fully integrated development and with clear outputs that satisfy the municipal strategies and objectives. Having a long term overview and planning mechanism in this office, will prove to have a significant impact on the operations. CP3 enables all capital projects to be located in one centralised data repository, providing a total view of all capital needs – current and future.

Engineering deadlines are critical and the consequences of missing these deadlines can be severe. It was observed in a metropolitan municipality that uses CP3, their data collection is standardised, resulting in an overall time reduction of 36%. This means that the same amount of work can be done in a month, by only 64% of the workforce, ensuring that deadlines are met.

Engineers need to have the an oversight on long term planning and the project pipeline to ensure that they can adhere to the municipal’s infrastructure growth. By having one centralised data repository, engineers will be in a better position to plan strategically without missing out on any information.

Contact us for more information and we can set up time together to discuss ways in making your municipality run more efficiently to provide excellent service delivery.

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Spatial Planning (spatial targeting) in South Africa is intimately linked to urbanisation and infrastructure development. Spatial planners are responsible, amongst others, for the development of Spatial Development Frameworks; a core component of the Integrated Development Plan, but more so, the spatial representation of how municipalities will guide development, service delivery and economic growth.

The spatialisation of capital projects is a key component to give context to the qualitative and quantitative responses to the spatial priorities – a vital function that the SDF is responsible for. CP3, our bespoke software, enables your department to identify capital projects spatially, and show how such projects responds to the spatial development priorities and ultimately the Priority Development Areas of a municipality.

The incorporation and entrenchment of spatial data to the strategic decision making process allows for evidence based spatial targeting leading to more accurate and logical decision making, resulting in the ability to better communicate investment patterns, strategies.

Spatial planners have the responsibility to guide limited investment resources to locations which will boast the most impactful results. CP3 facilitates the very first step to making such decision responsibly – spatialising capital investment.

Contact us for more information and we can set up time together to discuss ways in enabling your Department with a spatial lens, equipping you to make the right decisions.

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Budgets, balancing and working with money isn’t an easy feat, especially in a municipal office. Traditionally, the role of the budget office has been to function as a central command post. This means the Budget Office is responsible for the items of expenditure, monitoring compliance with regulations, ensuring that the inputs are those agreed in the budget, and intervening as deemed appropriate.

Using our bespoke software, CP3’s budget scenario tool enables the Budget Office to easily optimise funding source allocation to capital projects, within the municipality’s available budget. This tool makes a significant time difference during the Budget Adjustment Process and the Capital Budgeting Process. The time efficiency insures that the municipal officers focus their time on the results and make more effort on the allocations then having to deal with multiple excel sheets. Plus with the MSCOA standardisation, all projects will have the relevant information!

The time efficiencies unlocked by CP3 allows for multiple budget scenarios and in so doing, allows for making better decisions. This results in the Budget office make an even more positive difference through their operations.

Contact us for more information and we can set up time together to discuss ways in making your municipality operate more productively, giving you more time to make strategic decisions.

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